ECOWAS Recruitment 2019/2020 Application Form & How to Apply

ECOWAS Recruitment 2019/2020 Application Form & How to Apply : The Economic Community of West African States (ECOWAS) is currently seeking applications from suitably qualified candidates to fill the following positions listed below.

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

ECOWAS Recruitment 2019/2020 Application Form


ECOWAS Recruitment General Information

All applicants must take note of the following;

  • The Consultants will be selected in accordance with the Selection of Individual Consultant set out in the Consultant Guidelines
  • The shortlisted candidates will be interviewed for the position.
  • Electronic submissions are not accepted and will not be evaluated.
  • Interested applicants can also obtain further information at the e-mail addresses during working hours: 8:00 a.m. to 12:00 noon (local time) on working days; Monday to Friday from 9.00 am GMT+1 to 5.00 pm GMT+1.
  • The attention of interested Individual consultants is particularly drawn to Article 118 of the ECOWAS Revised Procurement Code (“Infringements by Candidates, Bidders and Awardees”), providing information on corrupt or fraudulent practices in competing for or executing a contract. In addition, please refer to the following specific information on conflict of interest related to this assignment as per “Article 119 of the ECOWAS Revised Procurement Code.
  • The Consultants will be selected in accordance with the Selection of Individual Consultant set out in the Consultant Guidelines. The shortlisted candidates will be interviewed for the position.
  • Email: [email protected], with copy to: [email protected] ; [email protected] ; [email protected]
  • Please note that electronic submissions are not accepted and will not be evaluated.

We are recruiting to fill the following positions below:

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Consultant – Fleet Management Policy at the Economic Community of West African States (ECOWAS)

Job Title: Consultant – Formulation of a Fleet Management Policy for ECOWAS Community Institutions

Ref. No. ECW/ADM-PROC-FM/15-11/kik
Location:
Abuja

Description

  • The Economic Community of West African States (ECOWAS) in the framework of the execution of its 2019 Budget, intends to apply a portion of the budgeted funds for the Selection of an Individual Consultant for the formulation of a Fleet Management Policy for ECOWAS Community institutions.

Main Objective

  • The main objective is to develop a comprehensive fleet management policy to ensure an effective, efficient management and deployment of the Community’s fleet of vehicles.
  • The consulting services (“the Services”) include the deliverables listed below and the duration of the contract shall be far a maximum Period of four (4) months.

Duties and Responsibilities of the Consultant
The Consultant is expected to produce the general Fleet Management Policy with focus on the following:

  • Establish standards that govern the use of official vehicles, especially in international organizations;
  • Specify the authority relationships and the institutional framework within which the fleet of vehicles is managed and operated. It must be established who is responsible for designing and implementing the policies;
  • Establish the elements/factors that will inform the fleet size for each institution/agency;
  • Specify the responsibilities of operators and users of the vehicles;
  • Establish safety/security rules that govern the use of the vehicles to the benefit of drivers and passengers;
  • Establish an information system to control fleet management cost;
  • Establish how often the policies must be reviewed and updated;
  • Establish the maximum operational cost limits for vehicles;
  • Establish what vehicle types and equipment to acquire;
  • Establish the most effective and efficient insurance cover for vehicles;
  • Establish the criteria for choosing the best fleet management software;
  • Establish the criteria and guidelines for any outsourcing activities the fleet may need, and how often these guidelines need to be reviewed;
  • Develop a Fleet Management Manual for operationalizing the policy;
  • Design and establish replacement cycle for some vehicle parts, such as tires;
  • Design and establish audits for reducing and preventing traffic accidents, and in what period of time to do it;
  • Design and establish a fuel card management system;
  • Establish when to dispose of/replace a vehicle from service: age, mileage or whichever comes first;
  • Establish a deadline to sell the vehicles once boarded from service.

Requirements
The ECOWAS Commission now invites eligible Individual Consultants (“Consultants”) to indicate their interest in providing the Services. Interested consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Educational Qualifications

  • Advanced University Degree (Master’s Degree or equivalent) in Logistics and Fleet Management or Supply Chain Management, or any related field.

Experience:

  • Shall justify of at least ten (10) years of working experience in elaborating Manual of procedures, policy in the field of Logistics & Fleet Management/Process Engineering;
  • Candidate shall justify of having executed at list two (2) similar assignments (large nationals or international projects) organized and successfully executed with International Organization or Public Body or Private renowned Entities;
  • Candidate shall justify a proven working experience as project manager or coordinator or similar roles covering this area of specialization;
  • Strong IT/Computer Skills (Microsoft Office suite) and knowledge of relevant software related to Logistics & Fleet Management etc.

Language:

  • The individual Consultants shall be fluent in English or French Languages (reading, writing, speaking) and the practical knowledge (reading, writing, speaking) of the other of the ECOWAS Official language (English or French) would be an advantage.

Note:

  • The attention of interested Individual Consultants is particularly drawn to Article 118 of the ECOWAS Revised Procurement Code (“Infringements by Candidates, Bidders and Awardees”, providing information on corrupt or fraudulent practices in competing for or executing a contract. In addition, please refer to the following specific information on conflict of interest related to this assignment as per “Article 119 of the ECOWAS Revised Procurement Code.

Application Closing Date
Thursday 16th January, 2020 by 11.00 a.m. (GMT+1), Nigerian Time.


Individual Consultant – ECOWAS Commission Stores-Phase 2 at the Economic Community of West African States (ECOWAS)

Job Title: Individual Consultant for the Re-Modelling of the ECOWAS Commission Stores-Phase 2

Reference No: ECW/ADM-PROC-MRP/15-11/kik
Location: Nigeria

Overview

  • The Economic Community of West African States (ECO WAS), in the framework of the execution of its 2019 Budget, intends to apply a portion of the budgeted funds for the Selection of an Individual Consultant for the Re-Modelling of the ECOWAS Commission Stores-Phase 2.

Main Objective/Description

  • The main objective of this assignment is to effectively maximize all resources and ensure a more efficient material management system within the available space as well as to review the MM organization in terms of stacking, coding, labelling etc; to propose an efficient and up to date MMS; to upgrade the day to day operation of the MRP unit; to link the SAP based codification with the new MM system and to strengthen the capacity of relevant personnel/users of the material management system on the new optimized model.
  • The consulting services (“the Services”) include the followings as shown below and the duration of the contract shall be for a maximum period of three (3) months.

Duties and Responsibilities of the Consultants
The Consultant is expected to produce the general Fleet Management Policy with focus on the following:

  • The overall scope of this assignment is to review the current materials management structure as is and propose a complementary structure which will ensure an optimal & efficient operation of the new system/structure;
  • Codification of materials in synchronization with the SAP materials management module;
  • Provide an operational manual that will serve as guideline for user (staff) and for training;
  • Conduct a training to introduce as well as internalize the operations of the re-modelled MM structure;
  • To provide support to users (staff) in order for them to adjust properly within the new operation designed for efficient materials management which will yield optimal result for the project.

Requirements
Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are as follow:

Educational Qualification:

  • Advanced university degree (Master’s degree or equivalent) in Store Management, Logistics Management or any related field;
  • Shall possess a Professional Training Certificate on SAP- Material Management (MM) Module.

Experience:

  • Shall justify of at least ten (10) years of working experience in Store Management, Logistics Management;
  • Candidate shall justify of having executed at list two (2) similar assignments (large nationals or international projects) organized and successfully executed with International Organization or Public Body or Private renowned Entities;
  • Candidate shall justify a proven working experience as project manager or coordinator or similar roles covering this area of specializations
  • Extensive Knowledge of SAP Software on Material Management (MM) Module and its functionality;
  • Shall justify its Ability to conduct an end-user training on SAP Software on Material Management (MM) Module and its functionality.

Language:

  • The individual consultants shall be fluent in English or French Languages (reading, writing, speaking) and the practical knowledge (reading, writing, speaking) of the other of the ECOWAS Official language (English or French) would be an advantage.

Application Closing Date
Thursday; 16th January, 2020 by 11.00 am (GMT+1), Nigerian Time.


Project Office Assistant at the Economic Community of West African States (ECOWAS)

Job Title: Project Office Assistant

Location: Nigeria
Report to: PIU Bilingual Administrative Assistant
Project: Abidjan-Lagos Corridor Highway Development Programme

Background

  • The ECOWAS Commission has received Grants from the African Development Fund (ADF) and the European Development Fund (through the African Investment Facility -AflF) to cover the cost of the study on the Abidjan-Lagos Corridor Highway Development project, and intends to use part of the Grant amount to finance the service contract of a Project Assistant to support the Project Implementation Unit.

Contract Duration:

  • One (01 )year renewable for the Project Life Cycle based on performance
  • S/He will be subject to the successful completion of a probation period of Three (Three (3) Months

Purpose of Job

  • Support the administration of the Project Implementation Unit (PIU) Offices to carry out the needed project management services.

Duties and Responsibilities
The Project office Assistant will support the PIU Administrative Assistant in:

  • Performing general office administrative duties
  • Carrying out receptionist duties, greet and welcome visitors and refer them to appropriate staff members or take messages in their absence.
  • Coordinating messenger service, copying, scanning, filing, handling of documentation, running errands;
  • Ensuring effective and timely pickup and delivery of documents, mails and other materials to their designated destinations;
  • Record incoming mails;
  • Distribute incoming mails and dispatch outgoing mails including bulk mails;
  • Maintain all offices clean and free from clutter;
  • Make sure the office front desk is clean and create a good impression;
  • Any other duties as may be assigned from time to time by the superiors.
  • S/He shall exhibit professionalism, diligence and confidentiality in all activities involving the delivery ot his or her duties

Qualifications and Skills required

  • Shall possess a High National Diploma (HND) or a Bachelor’s degree in Social Sciences, General Sciences, Business Administrations or any in relevant discipline.
  • Shall justify at least one (1) working year of experience in a similar position with Projects or international Organization or Public Body or; Private renowned Entity;
  • Excellent Computer and Communication skills (Receiving & dispatching mails and receiving calls), including office software packages (MS Word, Excel & Power Point)
  • Good organization skills
  • Ability to perform multitasks

Language:

  • S/He must be fluent in English. A working knowledge of French would be an advantage

Performance Criteria
She / He would be evaluated upon the following skills:

  • Punctuality on the job
  • Quality of letters register books and documents maintained
  • Quality of collaboration with PIU Members
  • Willingness to assist in other support activities

Application Closing Date
4pm; 2nd December, 2019.


Project Driver at the Economic Community of West African States (ECOWAS)

Job Title: Project Driver

Location: Nigeria
Report to: PIU Coordinator
Project: Abidjan-Lagos Corridor Highway Development Programme

Background

  • The ECOWAS Commission has received Grants from the African Development Fund (ADF) and the European Development Fund (through the African Investment Facility – AfIF) to cover the cost of the study on the Abidjan-Lagos Corridor Highway Development Project, and intends to use part of the Grant amount to finance the service contract of a Project Driver to support the Project Implementation Unit.

Contract Duration

  • One (01) year renewable for the Project Life Cycle based on performance. S/He will be subject to the successful completion of a probation period of Three (3) Months

Purpose of Job

  • Support the Project Implementation Unit (PIU) to carry out the needed project management services.

Duties and Responsibilies

  • Driving PIU/Infrastructure Department Project
  • Management Staff, Consultants, Development partner Staff and any others as may be assigned on official business.
  • Ensure Project Vehicle is well secured, maintained, clean and tidy and promptly report vehicle problems to the Administrative Assistant
  • Undertake all necessary periodic maintenance activities including routine service, road worthy checks, insurance, etc. –
  • Maintaining a vehicle Log Book which records all movement of the vehicle as per the PIU procedures
  • Operate the assigned vehicle in a safe manner in order to avoid accidents and damages;
  • Ensure that the vehicle is parked at the designated time and place;
  • Undertake dispatch activities for letters, documents, official items, etc. to designated stakeholders;
  • Carry out office related errands on behalf of the Project office
  • Assist in the day to day office operations of the project as may be required;
  • In performing the above duties, the driver shall exhibit professionalism, respect and ensure extreme confidentiality in all activities related to this assignment and the project.

Qualifications and Skills required

  • Holder of at least a Higher National Diploma or its equivalent
  • Holds a valid driver’s License issued officially by the Nigerian Vehicle lnspectorate Office (VlO)
  • Possess a minimum of five (5) years driving experience with International organization or Public Body or; Private renowned Entity.

Language:

  • S/He must be fluent in English. A working knowledge of French would be an advantage

Performance Criteria
She / He would be evaluated upon the following skills:

  • Punctuality on the job
  • Qualfty of vehicle log books maintained
  • Effective maintenance of the vehicles
  • willingnessto assist in other support activities

Application Closing Date
4pm; 2nd December, 2019.


Security Consultant at the Economic Community of West African States (ECOWAS)

Job Title: Security Consultant

Location:
Abuja

Description

  • The provision of safe and secured working environment for staff of ECOWAS is of paramount concern
  • In the face of growing security needs and challenges, the ECOWAS Commission is in the process of upgrading its safety and security environments and therefore needs a Consultant to provide expert safety and security guidance, support as well as related services to the ECOWAS Commission (and as needed, other ECOWAS Institutions) in establishing a highly robust and further improved safety and security environments.

Duration

  • The consultancy is for a period of 12 months and the selected Consultant will be based in Abuja, Nigeria, at the ECOWAS Commission Headquarters.

Duties and Responsibilities
The Consultant shall collaborate with the Security Unit and other relevant stakeholders at the Commission to perform the following for the ECOWAS Commission and, where applicable, for other ECOWAS Institutions:

  • Conduct comprehensive assessments / studies on security infrastructure and operations as well as workplace safety.
  • Develop and guide the adoption of appropriate safety and security policies and standards, as well as standard operating procedures (SOPs), tools and templates for the effective implementation of developed policies and standards.
  • Draft and guide the approval as well as the implementation of a comprehensive proposal for the harmonization of safety and security for ECOWAS as a whole.
  • Contribute to the overall management of safety and security, including but not limited to the production of plans and budgets; participation in security threat assessment and the production of regular security advisories; as well as the organization of regular meetings on safety and security.
  • Guide the implementation of the “Security Management” project and ensure that its objectives are fully attained.
  • Draft proposals for overall safety and security improvements
  • Provide expert guidance, advice and support in terms of overall safety and security
  • Provide guidance and lead efforts to create a safe work environment, as well as develop and implement safety training and awareness activities for all staff
  • Design, develop and implement capacity building activities (including training, seminars, lectures) for both security staff and the general staff population.
  • Perform all other duties on safety and security as may be required.

Qualifications
The qualifications of the Consultant should include, among others:

  • Must possess a Master’s Degree or higher in Police Science, Criminology or Criminal Justice, Military Science, Security Management or closely related area of studies
  • Must have at least 15 years of practical experience in Policing or security in the public sector or with International Organization
  • Of the 15 years mentioned above, at least 5 years must have been at managerial level(s)
  • Must have successfully completed formal training as a Police or Military Officer
  • Must have served as an active duty Police Officer or Military personnel for at least 4 years.
  • Must be trained and licensed to operate fire arm.
  • Must have practical experience in deploying and managing modern security systems and technology
  • Must demonstrate strong abilities to conduct investigations, security analysis and evaluations and solve intricate security problems
  • Must be an effective communicator (both verbal and written).
  • Must be proficient in producing and presenting security reports and briefings using Microsoft Word, PowerPoint Presentations,
  • Must speak and write fluent English and prove that she/he can successfully work in an environment where French and Portuguese are spoken

Application Closing Date
25th November, 2019 by 11.00 a.m. (GMT+1), Nigerian Time.


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